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Membership Information 

Application Procedures 

  • All potential new members must be sponsored by a current member, whose support of the applicant is reflected in a sponsor’s letter. Any Club member in good standing for at least six months, except the Chair of the Admissions Committee, may submit a sponsor’s letter. The sponsor’s letter must provide sufficient meaningful information to enable the Admissions Committee and the Board of Governors to make an informed decision on the prospective member.
  • The sponsor’s letter should include the following information:
    • How long the sponsor has known the applicant;
    • The relationship of the sponsor to the applicant, e.g. relative, friend, business associate;
    • Club activities of interest to the applicant;
    • Statement about the applicant’s character, sense of responsibility, and standing in the community; and
    • Why the sponsor believes that the applicant would be a good candidate for membership.?
    • All potential new members must submit a written application for membership on a form provided by the Club. In addition to the support of the sponsor, an application must be seconded by two additional Club members in good standing.The support of the seconders may be reflected either in correspondence from the seconders or in the sponsor’s letter.
  • Upon receipt of an application:
    • the name(s) of the applicant(s) and the sponsoring member will be posted for ten days on bulletin boards in the main lobby, the bar area, and the Club’s website for membership comments if any;
    • the application file will be forwarded to the Club’s controller, who in consultation with the Treasurer, will investigate and rule on the credit worthiness of the applicant(s).
  • If the applicant’s credit is approved, the application will be forwarded to the Admissions Committee. If the controller and Treasurer determine that the application fails to meet Club standards of credit worthiness, the controller will notify the applicant and the Admissions Committee Chair. The applicant may appeal this decision to the Treasurer and the Chair of the Admissions Committee, in person or writing. Their decision on the appeal is final.
  • The Admissions Committee will hold periodic meetings open to applicants for membership and new members, and all applicants will be encouraged to attend a meeting with the Admissions Committee.
  • Once a complete application has been submitted and credit has been approved, the Admissions Committee will vote on whether or not to recommend that the Board of Governors accept the applicant(s) for membership in the Club. If the Admissions Committee decides to reject the applicant, the Chair will promptly notify the sponsoring member. The sponsoring member may meet with the Admissions Committee to request reconsideration of its decision. Following this meeting, the Admissions Committee will vote on the reconsideration request. This decision is final.
The Admissions Committee shall submit its recommendations for new members to the Board of Governors for approval. Applicants who are approved for membership shall be informed of the decision in writing and will be entitled to use the Club’s facilities consistent with their category of membership upon receipt of the initiation fee and the first month’s dues.

Re-Application of Rejected Applicants 

 

The Admissions Committee has the discretion to accept a re-application from someone whose earlier application had been rejected. The Admissions Committee may not process the re-application of any former member who was expelled or resigned his/her membership because of disciplinary action taken by the Club, without the prior approval of the Board of Governors.

Re-Admission After Submitting A Resignation

A former member who voluntarily left the Club while in good standing is permitted to re-apply for membership after at least one year has elapsed. The application will be treated as that for a new member except that a member reapplying within three (3) years of resignation will not be required to submit an initiation fee or to obtain the support of a sponsoring member, such exemptions being available only on a “one-time” basis to former members re-applying to the Club for the first time.   If accepted, the former member will be subject to all fees imposed on new members.

Membership Year: Annual Financial Commitment 

The membership year at Germantown Cricket Club runs from April 1 to March 31st. Members are required to meet all financial obligations for this entire period.   Unless members resign or request a change in membership category, in writing or by e-mail, before March 1, the Club presumes that they intend to maintain their membership at their current membership category for the coming membership year.

Early Resignations & Downgrades 

Requests to resign or downgrade a membership category before the end of the membership year (March 31st) will only be granted by the Board of Governors upon a showing of extraordinary circumstances.  Requests must be submitted in writing to the General Manager/COO, stating the action requested and explaining the reasons why the request has been made.  The Board of Governors will rule on the request and provide the member with written notice of its decision. The decision of the Board is final.